What to know about sharing and privacy in Goodweek

Sharing a space in Goodweek addresses a simple need: working with others without losing control over what is shared, and what isn’t.

A space can exist in two states.

When it is private, it serves as a personal place: the organization of content, the settings, and the knowledge it contains remain the responsibility of the person who owns it.

When it becomes shared, it becomes a common space: other people can access it, view the data, and, depending on the permissions granted, interact with what’s inside.

This distinction is intentional. It makes it possible to define precisely who can see a space and to what extent it can be used, with the ability to revoke access at any time. In other words, sharing isn’t “all or nothing”: it’s a framework that protects the governance of the space while enabling collaboration.

Goodweek also maintains a clear boundary between collaboration and conversation. Even when a space is shared, discussions aren’t automatically shared: each discussion belongs to the person who started it. This choice prevents private exchanges from becoming visible by default and ensures that sharing a workspace doesn’t necessarily mean sharing every conversation.

Using Space Templates (only for organisation admins)

Finally, within an organization, admins have an additional lever: Space Templates. A template is used to define an “automatic” configuration, that can be duplicated for people who match specific sharing criteria. The goal is to balance individual autonomy with collective consistency: everyone starts with ready-to-use private spaces while still respecting standards defined across the organization.